RFPs & Contracting Opportunities

RFPs and Contracting Opportunities

Policies Relating to Contracting with LACERS

Overview

Firms/Individuals interested in contracting with LACERS must comply with applicable City and LACERS policies.  These policies include:

Requirements During the Competitive Proposal Process

  • Ethical Contract Compliance Policy – This policy prohibits direct marketing to members of the Board or LACERS staff by potential candidates of contract awards during the competitive bid process.
  • Third-Party Marketing Compliance Policy – This policy requires disclosure of the identity of the third-party marketers and/or individuals by whom a firm is referred to LACERS, in order for a firm’s investment proposal to remain under consideration.  Firms will be required to indicate those third-party marketers and/or referring individuals that stand to receive fees or other considerations in the event that a contract with LACERS is eventually secured.
  • Contractor Disclosure Policy - This new policy would require LACERS Contractors to disclose all potential conflicts of interest issues that may occur after contracts are awarded, and/or during the period of engagement with LACERS.
    Contractor Disclosure Policy Reporting Form (fillable)- this is the official contractor disclosure form to be used by contractors for disclosure requirements purposes (New Disclosure, Bi-annual Disclosure and Annual Disclosure).
  • City Lobby Law – Any individual who directly communicates with a City official for the purpose of influencing “municipal legislation” (as defined in the ordinance) and who is compensated to spend 30 or more hours in any consecutive three-month period engaged in lobbying activities must register as a lobbyist with the City Ethics Commission.

Requirements upon Contracting with LACERS

  • Investment Policies (Investment-related contracts) – All Investment service providers must comply with LACERS General Investment Policies.
  • City Standard Provisions for City Contracts (Non-investment contracts) – The provisions contained within the document are required with every City contract. 
Post

2025 Property Management Services RFP

RFP Submittal Deadline: September 5, 2025 at 3:00 p.m. PST

The Los Angeles City Employees’ Retirement System (LACERS) is seeking proposals from qualified property management services with experience providing property management services to oversee day-to-day operations at its headquarters, located at 977 North Broadway, Los Angeles - a five-story 65,000 square feet facility with 3 levels of underground parking. All firms meeting the minimum qualifications outlined in Section II of this RFP are invited to propose.

The selected Property Manager (PM) will ensure compliance with all legal, safety, and ethical standards, maintain tenant relationships, and manage financial reporting, budgeting, and capital expenditures. Responsibilities include hiring and supervising staff, maintaining an on-site office, and engaging outside vendors through competitive bidding, with a preference for unionized firms. The PM will provide monthly, quarterly, and annual financial reports, manage leases, collect rent, and ensure timely maintenance and repairs. Additionally, the PM may serve as project manager for construction projects beyond routine maintenance and will oversee contractor performance and compliance. The PM must maintain all property-related agreements and cooperate with audits. Financial management duties include maintaining operating accounts, producing GAAP-compliant reports, and issuing necessary tax documents. The PM will act in a fiduciary capacity, ensuring high standards of service aligned with buildings of similar class and quality, while providing LACERS with timely updates and proactive communication.

2025 Property Management Services RFP

 

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